At Christ House, the medically vulnerable men experiencing homelessness who come to us are not just our clients. When they are in our care, they are our neighbors and our community members. We opened our doors in 1985 as the first medical respite facility for sick, homeless patients in the country and are still the only such medical respite program for men experiencing homelessness in Washington, DC. Since that time, we have remained on the cutting edge of conversation around radical hospitality, inclusion, and healing. You will have no typical day here.
In 1992, Christ House opened the Kairos Program, a permanent supportive housing community for former patients with chronic illnesses who decide to make a commitment to their substance use recovery. The program supports up to 45 members and provides ongoing medical care, recovery and spiritual life programs. Kairos program members are an integral part of the Christ House community.
Accounting and Human Resources Associate
Job Summary
Under general supervision, the Accounting and Human Resources Associate is responsible for assisting with the daily accounting and human resources needs of the organization. These include, but are not limited to, processing accounts payable, recording bank deposits and journal entries into QuickBooks, assisting with timekeeping and payroll processing using QuickBooks Time, assisting with benefits administration and onboarding/offboarding staff. This position reports to the Chief Financial Officer while maintaining the highest standards of accuracy, timeliness, and compliance.
This position reports directly to the Chief Financial Officer. This is a full-time (40 hours/week) position. Desired start date: December 13, 2021.
Duties and Responsibilities
Accounting – Accounts Payable
- Process vendor payments using QuickBooks, ensuring timely and accurate payment of vendor invoices
- Handle vendor communications, resolve any billing disputes; Maintain vendor portal logins, passwords and general maintenance
- Audit incoming invoices and other payment requests for appropriate coding and authorizations, routing as appropriate
- Assist in educating employees and managers on policies and procedures relating to disbursements
- Review credit card expense reports and petty cash replenishments requests for accuracy and completeness
- Prepare utility expense spreadsheets on a monthly basis to track utility expenses for submission to granting agencies
- Assist with preparation of annual 1099s
- Assist with preparation for the annual audit
- Maintain vendor files, including contracts for services and paid items
Accounting – Accounts Receivable
- Prepare invoices as needed
- Record bank deposits in QuickBooks, assist in monthly reconciliation between accounting and development systems
- Maintain customer files
- Generate internal and external reports from accounting systems as needed
- Assist in resolving discrepancies and irregularities
Accounting/HR – Payroll
- As needed, act as backup for processing bi-weekly payroll
- Review timesheets, preprocessing payroll reports
- Assist in reconciliation of all benefit deduction statements with payroll preprocess reports
- Assist in Reconciliation of monthly benefits bills with HR and payroll
- Assist with ensuring accuracy of Time and Attendance data and various accruals
- Assist with ensuring compliance with IRS and other governmental laws and regulations
HR
- Prepare offer and new hire documents
- Maintain HR files to include I-9 files
- Respond to employment verifications
- Respond to EDD earnings verification / audit requests
- Data collection, preparation of employee census information for compliance reports
- Assist in benefits administration, including processing new hires, terminations and employee changes
- Assist in scheduling interviews for job applicants, onboarding and offboarding
- Assist in preparing and scheduling staff training and retreats
Knowledge, Skills, and Abilities
- Basic understanding of GAAP and IRS regulations
- Extremely detail-oriented and organized and able to work independently and accurately under general supervision
- Technology and accounting systems savvy
- Excellent verbal and written communication skills that are tactful and diplomatic
- Ability to work under pressure in a fast-paced environment, able to respond to changing priorities
- Able to respond effectively to telephone and in-person inquiries
- Knowledge of basic Microsoft Office programs and QuickBooks required
- Handles documents on a variety of topics of a highly sensitive nature and maintains confidentiality regarding all documents and information received by or in the possession of the employee
Education and Experience
- BA in finance, accounting, or related field or an equivalent combination of training and experience
- 1-2 Years of experience in accounting and human resources
Physical Demands & Work Environment
Position is considered to be sedentary, and no unusual physical requirements are necessary to perform daily tasks. Position requires extended period of sitting, with much of the work done at a computer workstation. Stooping and/or bending may be required to perform routine clerical tasks, such as filing. Position duties may require incumbents to lift, carry heavy objects (up to 25 lbs.) on a non-routine or daily basis.
Christ House provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, gender identity, sexual orientation, national origin, age, disability or genetics.
Benefits
- Low cost medical, dental, and vision insurance
- Employer-paid short- and long-term disability and life insurance
- 403(b) option with employer contribution
- 19 days paid vacation first year of employment; 13 days paid sick leave; 10 paid holidays
We believe in the whole person and invest accordingly.
Please submit a resume and cover letter to administration@christhouse.org. In your cover letter, please include your salary expectations. Please refer to “Accounting and Human Resources Associate” in the subject line.
Maintenance Coordinator
Christ House is hiring a full-time Maintenance Coordinator to oversee all building-related functions throughout our facilities. For 35 years we have been providing comprehensive and compassionate health care to sick, homeless persons in the District of Columbia. The Maintenance Coordinator role is central to the success of this mission, promoting healing and wellness by ensuring that facilities are clean, well-maintained, and welcoming to patients, staff, visitors, and residents.
Position Description:
The Maintenance Coordinator, under supervision of the Director of Administration, is an active, hands-on, detail-oriented position responsible for the overall maintenance of Christ House facilities. The position requires technical knowledge to perform general maintenance, as well as problem-solving skills in project management, repairs, and renovations. Good communication skills, the ability to effectively coordinate with departments and contractors, and the ability to prioritize projects are central to this role. Basic computer skills required. This role supports the overall operations of Christ House, including on-call coverage during emergencies.
Summary of Responsibilities:
Maintenance Coordination:
- Identify, prioritize, and manage short-term repairs and longer-term renovation projects, in coordination with other departments
- Troubleshoot with the maintenance staff and assist with performing general maintenance
- Oversee contractors (e.g. HVAC, electricians, plumbers) to ensure satisfactory completion of work and coordinate periodic preventative maintenance to building systems
- Oversee monthly pest control and elimination visit
Vendors, Contracts, and Permits Management
- Assist with facilities-related contracts and relationships with service vendors (e.g. HVAC, elevator, security system) and maintain an organized file system for contracts, work tickets, and invoices
- Coordinate with the Director of Administration on the renewal and execution of contracts for utilities (e.g. water, electricity, phones)
Skills/Qualifications:
- Minimum of 2 years’ experience required in building operations or maintenance. Strong project-management and execution skills required
- Technically savvy, with basic skills in general maintenance (such as painting, drywall, and repairs) and the ability to figure out new systems and problem solve required
- Strong organizational skills, ability to prioritize projects, and an eye for detail
- Good communication and coordination skills to work with different departments
- Basic MS Office computer skills and comfort with word processing and email required
- Experience working with underserved or homeless populations a plus
Who We Are Looking For:
We are looking for a detail-oriented, can-do person with building/maintenance experience to fill this position, which is critical not only to day-to-day operations, but also long-term planning for renovations and projects.
Salary
$50,000 – $60,000 depending on experience (incl. full benefit package)
Benefits
- Low cost medical, dental, and vision insurance
- Employer-paid short- and long-term disability and life insurance
- 403(b) option with employer contribution
- 19 days paid vacation first year of employment; 13 days paid sick leave; 10 paid holidays
We believe in the whole person and invest accordingly.
To apply, please send your resume and cover letter to administration@christhouse.org.
Deputy Director of Non-Clinical Operations
Christ House is hiring a Deputy Director of Operations who will be responsible for all non-clinical day-to-day operations of our active organization. The Deputy Director of Operations will be hands on, overseeing all the departments: Director of Finance, Administrative and HR Manager, Director of Development and Communications, Director of Spiritual Life, Building Engineer, Executive Chef, Patient Transport Driver, Community Engagement Manger and Kairos Program Director. The Deputy Director of Operations will help them meet their goals and understand their role in relation to the Christ House’s mission. The Deputy Director of Operations will work closely with the Executive Director, Clinical Director, and Board of Directors to maintain thorough and timely communication regarding Christ House programming, development, administrative and finance matters. Christ House currently has a staff of 55+ and a budget of 4.5 million.
Job Responsibilities:
- Supervise and have weekly planning/supervisory meetings with all direct reports and department heads:
- Director of Development & Communications
- Director of Finance
- Administrative and HR Manager
- Community Engagement Manager and all volunteer operations
- Kairos Program Director
- Patient Transport Driver
- Food Services Manager
- Director of Spiritual Life
- Guide department heads to meet their goals and help them understand their role in relation to the Christ House mission
- Lead the development of the annual fundraising plan
- Work with the Director of Finance and Building Engineer to develop the 5-year capital budget
- Oversee vendor selection and sign-off on all vendor contracts
- Represent Christ House to the wider DC community by cultivating fundraising partners, speaking about Christ House at church/community events and being available for tours of Christ House
- Coordinate with the Medical Director, Clinical Director and other staff when necessary regarding involvement in foundation meetings and Unity Health Care issues
- Lead and facilitate the weekly Management Team meetings, Custodial Committee meetings, Maintenance Committee meetings and biweekly Executive Committee meetings
- Co-lead the weekly Safety Committee meetings with a member of the clinical administration staff
- Attend the weekly Development meeting, finance meeting, Kairos Program Committee meeting and monthly Finance Committee Meeting
- Serve on the Year-Long Volunteer Search committee and Christmas Committee
- Plan and prepare reports for the quarterly Board of Directors (BOD) meeting. Be available to attend the meetings as needed.
- Work with the BOD to ensure all Board policies and procedures are up to date and assist with Board development
- Oversee all environmental services
- Supervise 3 full-time and 1 part-time custodian
- Work closely with the clinical staff to ensure custodial operations are meeting infection control standards
- Oversee vendor selection and sign-off on all vendor contracts
Qualifications:
- Desire to work alongside and on behalf of men experiencing homelessness
- 5-10 years in nonprofit management with supervisory experience
- Bachelor’s degree required, Master’s degree preferred
- Experience in developing and overseeing budgets
- Previous experience with nonprofit development and grants
- A demonstrated commitment to diversity, equity, and inclusion
Salary:
Commensurate with experience
Benefits:
- Low cost medical, dental, and vision insurance
- Employer-paid short- and long-term disability and life insurance
- 403(b) option with employer contribution
- 19 days paid vacation first year of employment; 13 days paid sick leave; 11 paid holidays
We believe in the whole person and invest accordingly.
Please email a resume and cover letter to administration@christhouse.org. Include Deputy Director of Operations in the subject line.
